Commissioners also discussed whether to place a copier in the new record‑storage area. The clerk’s office had already secured a quote and said the lease would add about $85 per month to the county’s existing copier agreement, which is funded through the cybersecurity budget. Commissioners were hesitant, noting that adding another machine would expand the copier fleet and increase long‑term service obligations. They also pointed out that other departments had been denied copier upgrades earlier in the year, and said any new unit would require a formal board decision.
Although the maintenance cost described in the meeting was minimal, commissioners focused on fleet growth rather than operational expense. The hesitation affects the clerk’s office because the storage area has never had a copier, and staff had planned to use one during the move of archived records from the bank building.
Their reluctance stood in contrast to past decisions on larger capital expenditures, including countywide justice-center studies. Pointing to long-term maintenance obligations and previous copier denials for other departments, commissioners declined to expand the copier fleet.